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18th Encounters South African International Documentary Festival call for entries

The organisers of the Encounters South African International Documentary Festival are calling for entries from South African and international filmmakers for the 18th edition of the festival. Due to the extraordinary number of entries Encounters has decided to charge a nominal submission fee of US$15. African filmmakers are exempt.

Please note that the festival will be considering works in progress/rough cuts if the film will be ready in time for the festival itself taking place from 2 to 12 June 2016.

For more information or to submit your entry visit the festival website.

Job opportunity: Bushfire Festival Coordinator

International arts festival Bushfire is one of Swaziland’s largest events, with nearly 25 000 admissions over three days in 2015 and generating approximately E30million (US$2million) for the local economy, including local charities, each year. With the growth of the festival both locally and regionally, it aims to increase its professional management capacity. The organisers are calling for applications for a new Festival Coordinator - a dynamic, action-oriented, proactive person.

The Coordinator will oversee necessary management, administrative, and logistical tasks and ensure effective implementation, control, monitoring and reporting. The Coordinator will also collaborate with the Director and Heads of Departments in developing concepts, writing proposals and preparing budgets and work plans.

Responsibilities:

Reporting to the Director, the Coordinator will be responsible for the following:

    Management:
        Assist the Director in Strategic planning for all Bushfire‐related projects
        Coordinate concepts and workplans with main Festival strands (e.g. Food Fair, Market, KidZone, and Barn), liaising with Heads of Departments and the Director
        Manage various departments (TBD), such as Ticketing, Artist Liaison Team and Merchandise sales
        Lead general team and project work planning
        Coordinate pre‐festival meetings with the Festival Committees and Heads of Departments
        Festival evaluation including maintaining the statistical database
        Oversee grant opportunities and prepare proposals in collaboration with the Business Development Officer and Director
        Oversee grants management including contracts, monitoring, evaluation and reporting
    Administrative:
        Financial
            Develop and monitor budgets in collaboration with Director and Accounts office
            Oversee invoicing process
            Monitor all expenses, including Payroll, Petty cash, Accounts Payable and Accounts Receivable
        Human Resources
            Establish and maintain Human Resources filing systems for Bushfire staff, including Staff relations
            Lead recruitment exercises, write Terms of Reference and job advertisements
            Process work permits and immigration requirements
            Implement and manage a Performance Management and Evaluation system
            Recruitment of interns and volunteers and managing their work
        Contracts
            Prepare and handle signing for all contracts (staff, artists, service providers, grants, etc.)
            Ensure the interests of the company in contracts and that they follow Swazi law
            Ensure the deliverables of contracts are met

Qualifications:

    At least a Bachelor’s Degree in Management, Administration or related subject

Experience:

    Have at least 5 years’ experience in a management administrative role
    Knowledge of norms of contracts and contracting, human resource management systems and basics of accounting
    Experience with grants and/or fundraising including proposal writing an advantage
    Excellent oral and written communication skills, and comfortable with public speaking
    Proficiency with Microsoft Office required

Personal Qualities:

    A positive and flexible attitude
    Professional and motivated to grow into increased responsibilities
    Ability to work closely with others and capacity build existing staff
    Highly organized with ability to think and problem solve quickly and under pressure
    Comfortable working long hours and under very stressful conditions (in the run-up to festival time)

To apply, send your CV to Suzan Esteves at coordinator@bush-fire.com before Friday 18 December 2015. The successful applicant will be expected to begin working some time in March, starting by shadowing the outgoing Coordinator. Bushfire 2016 is set to take place on 27 to 29 May 2016. For more visit the festival website