Botswana’s National Archives Goes Electronic to Boost Service Delivery


The Botswana National Archives and Records Services (BNARS) is embarking on a project that will see all government ministries and departments using an electronic archiving and record management system.

At a stakeholders forum this week, BNARS director, Kelebogile Kgabi, said that the system, dubbed National Archives and Records Management System's (NARMS) implementation started last July when Secure Data Content was engaged as a design consultant for the job. The project, which costs P32 million, she said, will be completed by September next year.

She said that the project will be implemented in three phases, whence the first phase, which is ongoing, would see the software system being implemented at the BNARS headquarters and the office of the president.The project's second and third phase will be implemented in ministries of sport, culture and labour and home affairs, followed by other government departments.She said the NARMS solution is an integration of three subsystems, based on the functions of the BNARS.

"Records Management Unit Subsystem, Records Centre Subsystem and the Archives Subsystem. The solution uses Trim Context Software, which was developed by Tower Software, an Australian company," she said.She added that the software meets international archives and records management standards. According to her the software is used by the National Archives of Australia, Botswana Training Authority (BOTA) and the United States Defence Department.