TREASURY OF THE REPUBLIC OF MAURITIUS – IT-FREE TREASURY MANAGEMENT
The Government of Mauritius deploys a Treasury Solution to provide a full statement of accounts annually to parliament. All 90 government departments that make up the government of the Republic of Mauritius enter their accounts on to the system, consisting of a single database and the Treasury Solution.
According to the Account-General,Jaganaden Valaythen, the consolidation of the government's expenditure and revenue is conducted seamlessly, with government departments entering their transactions either remotely or at the data capture centre at the offices of the Treasury.
The Treasury initially implemented its software solution ahead of the year 2000, when it realised it would need to replace its bespoke system before it began the 2000 financial year on 1 July 1999. The implementation of the application and database took only four months, and from the first month of implementation the Treasury was able to meet its obligations without disruptions.
"At that time we were not fully aware of the potential of the application, but at the end of that financial year we took only eight weeks to draw our accounts, whereas before it would take us six months," says Mr Valaythen. "In 2002 it took us only three weeks, and we could have achieved it in a week if we did not have to include figures from other departments."
As a result, the Treasury could present its statement of accounts to the Auditor General earlier, and submit the report to parliament in November, a full three months before the February cut-off date for presentation of financial statements.
"We run the application on a single database, running on a single Sun Microsystems server, and we very rarely require the services of our IT staff," says Mr Valaythen. Because all departments are linked to the central system, they are able track their expenditure against budgets on a daily basis. A complete data set spanning four years of government business is housed on the database, giving Treasury a complete information repository on all activities within government over those years.
The Treasury has implemented an identical system on the island of Rodrigues, which lies some 470km north east of Mauritius and is home to 60,000 Mauritians. In terms of a law passed in 2002, Rodrigues is required to present a similar statement of accounts to parliament each year.
In the near future the Treasury plans to implement the cost accounting, fixed assets and purchasing modules of Oracle Financials, and will move off cash-based accounting to accrual accounting in line with trends in the eastern and southern African countries.
But a great goal is to move into e-government. "Our ability to run a massive system with the minimum of IT support and administration is a clear demonstration that such systems can run with a high level of automation," says Mr Valaythen. Large company tax payments to government, as well as government's payment of suppliers, are conducted on-line.
"We are a proof-point for service delivery on-line, and we envisage that a separate portal will be established for citizens to access government on-line," he adds.
(Our thanks to Oracle for the four case studies above.)